Ex:5 Job Description

TRANSCO                                                                             Job Description

Job Title – Payroll Accountant

1.   Statement of Functions

The role of the Payroll Accountant is to process and record all transactions pertaining to employee payroll to ensure timely and accurate generation of payroll.

2.   Work Achieved

The principal responsibilities of the Payroll Accountant are to:

·         Process daily transactions pertaining to employee allowances, overtime, deductions leave adjustments and loans.

·         Update records pertaining to payroll transactions onto the database.

·         Monitor and track any discrepancies which occur.

·         Calculate monthly transactions and enter correctly into the payroll.

·         Address employee queries related to payroll.

·         Print payroll and file printed payroll sheets in appropriate manner.

·         Maintain payroll related documentation.

3.   Work Relations & Contacts

Regular contact with employees at any level requiring payroll information for compensation and benefits related data.

4.   Accountability for Actions & Impact

·         Reports to the Head of Financial Accounts Section.

·         Timeliness of payroll generation.

·         Accuracy of payroll.

·         Addressing discrepancies in payroll.

5.   Supervisory Responsibility

Number of Employees Supervised	Highest Grade
0	Not applicable

6.   Physical Exertion	7.   Job Surroundings
Minimal: Sitting and walking within office for 100% of working time.	The jobholder works in an air-conditioned environment.

8.   Minimum Job Know-How Requirements

Asset Management Competencies

AM Competency Unit	Competency Level Description
Analyse Policy Requirements	Level 1. Needs to be aware there is an asset management policy.
Develop the AM Policy	Level 1. Needs to be aware there is an asset management policy.
Analyse strategic requirements	Level 1. Needs to know their role in delivering the asset strategy.
Forecast and analyse future user requirements and demands	Level 1. Needs to know their role in delivering the asset strategy.
Develop the AM Strategy	Level 1. Needs to know their role in delivering the asset strategy.
Plan the implementation of the AM Strategy	Level 1. Needs to be able to follow and support the development of work plans
Appraise investment options	Level 1. Can explain why one choice was made over another and provide the information required to support option selection
Apply whole life costing principles	Level 1. Is aware of the concepts of whole life costing.
Create and acquire assets	Level 1. Contributes to the process of creating new assets or changing assets
Plan for contingencies	Level 1. Follows contingency plans as required and can suggest improvements
Develop and communicate AM Plan(s)	Level 1. Supports the development and communication of asset plans.
Control operations	Level 1. Operates assets to local procedures and practices, implementing corrective actions as required and can suggest procedural improvements
Maintain assets	Level 1. Maintains assets to local procedures and practices, implementing corrective actions as required and can suggest procedural improvements
Optimise and rationalise assets	Level 1. Monitors asset performance through own expertise or measurement records and is able to identify improvements.
Renew or dispose of assets	Level 1. Can contribute to the decision to renew or dispose of an asset.
Develop and deploy AM people and teams	Level 1. Is a team member who works with others, providing on the job training as required.
Develop and Deploy Suppliers	Level 1. Works with suppliers and outside contractors to get the work done, raising non conformities if required.
Design and Manage Organisational Change	Level 1. Contributes and supports organisational change as required
Shape the AM Culture	Level 1. Demonstrates the companies values in their work.
Assess and manage risks	Level 1. Is risk aware of and manages risks associated with own job and others including aspects which affect company performance. Informs where risks need to be escalated.
Assure the quality of AM processes	Level 1. Is trained in the use of process procedures which are required for the work undertaken including how to update procedures if required.
Monitor and review progress and performance	Level 1. Collects asset information as required and acts on non-conformances.
Review and Audit Compliance with Legal, Regulatory, Ethical and Social Requirements	Level 1. Collects compliance information as required and acts on non-conformances.
Learn from incidents	Level 1. Awareness of the principles of root causes and applies to own work. For example investigates repeat or early failures.
Define Asset Information Requirements	Level 1. Works to existing data standards, raising non conformities and suggesting improvements when required.
Specify, Select and Integrate AM information Systems	Level 1. Works to existing data standards, raising non conformities and suggesting improvements when required
Make Appropriate AM Information Available for Decision Making	Level 1. Works to existing data standards, raising non conformities and suggesting improvement when required.

·         Bachelor degree or equivalent qualification in Accounting.

·         Minimum of six years’ experience in accounting and payroll processing, two of which in private sector accounting.

·         Experience in working with computerised accounting systems such as Oracle Financials and HRM, with ADCL IT qualification or equivalent.

9.   Performance Measurement

Successful performance in this job can be measured through the following indices:

·         Timeliness and accuracy of employee payroll.

Developed by:	changing attitudes llc		Date:	March 2016
Reviewed by:			Date:
Endorsed/Approved by:			Date: